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Director of Planning and Community Development & Deputy Director

Squaxin Island Tribe
Shelton, WA Full-time
Posted on June 30, 2019

Director of Planning and Community Development

Job Title:
Director of Planning and Community Development

Department:
Planning and Community Development

Reports To:
Tribal Administrator

FLSA Status:
Exempt

Salary Range:
12/13

Opening Date:
6/24/19

Closing Date:
7/9/19

SUMMARY:
The Director of Planning and Community Development will provide direction, leadership and general oversight to the Tribe’s Planning and Community Development Department. The Department comprises Tribal Housing, Utilities, Construction, Real Estate, Program Services, Transportation, and Planning divisions. This position will work under the broad policy guidance of the Tribal Administrator and will be supported by the Deputy Director to manage the day to day administration of the Department, including the multi-million-dollar budget, employee/community relations and customer requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES
(Other duties may be assigned):

  • Plans, directs and oversees all programs assigned to the Department including programs such as:

1.       Housing:
NAHASDA compliance and Indian Housing Plan development, Housing Commission coordination, tenant services (financial counseling, home sales, tenant relations, renovation and new construction planning, animal control efforts, and weatherization programs).

2.       Maintenance:
Coordinating facilities management, service contracts and managing maintenance, repairs of facilities, and janitorial services.

3.       Program Services:
Administrative management of departmental budgets, departmental purchasing and transit system operations.

4.       Tribal Realty:
Oversees management of Tribal real estate assets and land acquisition.

5.       Public Works:
Water and waste water system and facilities management, including supervision of staff and oversight of contracted technical operator contract.

6.       Construction:
Management of a variety of Tribal rehabilitation, remodel and new construction projects, including buildings, roads, parking lots, etc.

7.       Planning:
Grant writing and capital project funding development, construction grant/contract compliance and administrations, strategic program and project planning, community development planning including infrastructure, transportation, transit, and parks and recreation planning. Construction coordination and construction management: advanced facilities planning, project design, contract administration,

  • Supervises the Deputy Director and division managers responsible for the programs above.  Oversees overall department personnel matters.
  • Manages Department’s financial resources including the development of budgets for over 90 separate programs.
  • Develops, implements and monitors departmental goals and objectives.
  • Makes routine presentations to Tribal Council on the status of various projects and conducts public meeting/hearings as necessary to gather community input.
  • In consultation and coordination with Tribal leadership and the Legal Department, develops complex policies and Tribal ordinances.
  • Coordinates the development of strategic plans and facilitates tribal-wide planning initiatives.
  • Oversees grants and federal funding contracts awarded to the Tribe for various programs within the purview of the Department.
  • Set priorities and direction for grant writing and other funding development for the Tribe.

SUPERVISORY RESPONSIBILITIES:
This position has supervisory responsibilities for various managers and a total work force of approximately 30 employees.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The successful applicant will have specialized experience in and be able to address each of these qualifications in an attachment to the resume and cover letter succinctly describing relevant experience.

  • A high degree of integrity and a clear focus on customer service.
  • Demonstrated ability to work as a team leader to solve problems and develop implementation strategies.
  • Exceptional organizational skills and the ability to effectively set priorities.
  • Experience in developing, understanding and evaluating complex construction contracts.
  • Extensive experience in budgeting and financial management.
  • Ability to collect and analyze data and information and make recommendations based on that effort.
  • Exceptional communications and computer skills, ability to tailor presentations to a diverse audience.
  • Knowledge of facilities management, water system and wastewater reclamation and treatment plan operation, and the construction process.
  • Ability to read and understand construction plans and specifications.
  • Demonstrated ability to write scopes of work for contract services and develop program planning documents.
  • Demonstrated ability to write successful grant applications and project proposals for federal and state funding sources.
  • Experience with some or all of these: BIA Roads and Real Estate, IHS Utilities, HUD Indian Housing and WSDOT program experience.

EDUCATION and/or EXPERIENCE:
Master of Arts in business administration, urban planning, environmental planning or related field and four years of progressively responsible and varied supervisory and managerial work experience related to the essential functions of this position, OR Bachelor’s Degree in business administration, urban planning, environmental planning or related field and six years of progressively responsible and varied supervisory and managerial work experience related to the essential functions of this position, OR Associate of Arts Degree in business administration, urban planning, environmental planning or related field and eight years of progressively responsible and varied supervisory and managerial work experience related to the essential functions of this position.

LANGUAGE SKILLS:
Ability to read, analyze and interpret financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and/or boards.

MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Ability to apply analysis of variance, correlation techniques and sampling theory.

REASONING ABILITY:
Able to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock, explosives and vibration. The noise level in the work environment is usually moderate to loud.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY:
Submit. application packets including a resume and cover letter to apply@squaxin.us  Contact, Human Resources for more information: 360-432-3865.

 

Deputy Director

Job Title:
Deputy Director
Department:   
Planning and Community Development
Reports To:   
Director of Planning and Community Development, Margaret Foley
FLSA Status:  
Exempt
TS Range:   
11/12 ($31.92 or DOE)
Opening Date:    
6/24/19
Closing Date:   
7/9/19
SUMMARY:
The Deputy Director is responsible for the construction, operation and maintenance of the Tribe’s built environment and utilities.  The Deputy Director supervises the managers of the Utilities & Maintenance divisions and creates and implements budgets, plans and policies for review by leadership. This position serves as the Tribe’s Construction Manager and leads teams during the construction, remodeling, renovation, and maintenance of buildings, facilities, roads, and utilities.  The Deputy Director serves as Acting Director in the Director’s absence.
Submit with your application: a résumé plus a cover letter that addresses your abilities and experience related to this position’s essential duties and responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee in this job shall provide professional technical services on assigned projects for the design, development, construction, alteration, or installation of facilities, buildings, roads and equipment for the Squaxin Island Tribe. Provides technical leadership and assistance on new construction, community water and wastewater system, transportation, campus-wide preventive and routine maintenance programs, and energy and sustainability programs.
Plans, organizes and directs various programs within the Planning and Community Development Department in compliance with appropriate standards, laws, and regulations.
Develops and monitors budgets and provides reports as required.
Performs supervisory duties according to Tribal policies and procedures; encourages continuous education and training; fosters a collegial and productive work environment.
Demonstrates high level of personal and professional ethics, model compliance with Tribal policies and procedures.
Provides leadership and direct management for new construction, utilities, facilities, road construction and maintenance, including the oversight of contracted professional and support services.
Develops and implements emergency and contingency operations plans for utilities and facilities and supports the Tribe’s Emergency Management Program.
Oversees detailed seasonal, annual, and long range plans to improve the overall maintenance and sustainability of tribal buildings, facilities, roads and other structures.
Directs planning processes and bid cycles for new capital construction projects. Oversee and monitor development and management of contracts for construction, facility improvement and recurring services for facilities.
Develops comprehensive short and long-range program plans and annual goals and objectives; coordinates plans with related tribal, local, state and federal agencies.
Oversees special projects and research studies as directed.
Serves as the Department Director in his/her absence.
SUPERVISORY RESPONSIBILITIES: 
This position has supervisory responsibilities.
QUALIFICATIONS: 
The requirements listed below are representative of the knowledge, skill, and/or ability required:
Proficiency with a wide variety of standard office software and common software applications;
Write clearly; ability to draft complex policies, plans, and procedures, train staff and community on those policies, plans and procedures.
Proficiency in specialized project management, asset management, design and mapping software. Familiarity with advanced spreadsheet applications, computer aided drafting, cartography, technical graphics and data exchange.
Knowledge of advanced mathematics including but not limited to geometry, algebra, calculus and statistics.
Knowledge of public utilities system operation, maintenance and construction is desirable.
EDUCATION and/or EXPERIENCE:  
Master’s Degree in physical or environmental sciences or related field and three years of business or public administration experience, which includes two years of managerial or supervisory experience, related to construction, utilities or facilities management; ORBachelor’s Degree in physical or environmental sciences or related field; and five years of public works and facilities management, which includes two years of managerial or supervisory experience, related to utilities and facilities management activities; OR Associates Degree in physical or environmental sciences or related field and seven years of utilities and facilities management experience, which includes two years of managerial or supervisory experience, related to public or private business activities OR High School and nine years of construction, utilities or facilities management experience, which includes five years of managerial or supervisory experience, related to public or private business activities.
LANGUAGE SKILLS: 
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:  
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
CERTIFICATES. LICENSES, REGISTRATIONS:
Must have valid Washington State Driver’s License. Must successfully pass a Tribal and WATCH background check.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
While performing the duties of this job, the employee is frequently required to sit; and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required for this job include close vision, i.e. clear vision at 20 inches or less; peripheral vision and an ability to adjust focus, i.e. ability to adjust the eye to bring an object into sharp focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will occasionally be required to work near moving mechanical parts; and in or around fumes or airborne particles. The noise level in the work environment is usually moderate.
DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening, in accordance with the Tribes’ Drug Free Workplace Policy.
INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.
TO APPLY:
Submit a cover letter, résumé and application to apply@squaxin.us. You are welcome to pick up an application at the Squaxin Island Tribal Center 10 SE Squaxin Lane Shelton, WA 98584