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Assistant Emergency Manager (AEM)

Squaxin Island Tribe   Shelton, WA   Full-time     Management
Posted on October 10, 2021

 Squaxin Island Tribe

Job Description

 

Job Title: Assistant Emergency Manager (AEM)

Department: Executive 

Reports to: John Taylor, Emergency and Safety Manager

FLSA Status: Exempt  

TS Range: 10/11 ($29.67)

Opening Date: September 3, 2021

Closing Date: Open until filled

 

SUMMARY: The Emergency Management Assistant Manager coordinates the preparation and implementation of the Tribe’s Comprehensive Emergency Management Plan (CEMP) and Departmental /Section Emergency Operational Plan (EOP) updates and related procedures, which involves directly working with external partners and  the State of Washington for plan direction and other Partners departments to support the development and implementation of their specific plan and procedures; the administrative functions for emergency management related training and drills; the administrative functions of the Tribe’s Emergency Operations Center (EOC); National Incident Management System (NIMS) / Incident Command System (ICS) and the Emergency Public Health Response System Response. The Emergency Management / Public Health / Safety Coordination also represents the department and the Tribe’s in various local, regional, state, other Tribal Partners, and Federal Government committees and coordinates the Community Emergency Response Team (CERT) of volunteers, the Emergency Management Homeland Security Committee (EMHSC). Additionally, aids with Fire Marshal duties and risk management. The position performs related duties as required. Acts as the primary in the absence of the Emergency Manager. This position must rotate on-call for a 24-hour response.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

  • The Assistant Emergency Manager (AEM) is a civilian class supervised by a Tribal Emergency Manager (TEM) who reviews work through periodic conferences and results achieved.
  • The TEM serves as an emergency response subject matter expert, as the Area/ Incident Commander, the Emergency Operations Center (EOC) Supervisor, and coordinates the technical/tactical response efforts for the emergency management efforts. 
  • The AEM supports the EM and can perform as the EM, when necessary. 
  • The AEM when activated can fill several roles within the response framework. In many cases, they are appointed as the Assistant Finance and Administration Section Chief responsible for Administration. Additionally, they will oversee administrative support for the EOC, in compliance with the Comprehensive Emergency Management Plan (CEMP). 
  • The AEM primarily performs in positions as assigned by the EM. 
  • The AEM actively takes part in Tribal, local, and state workgroups and meetings and, but stops short of committing specific resources without the approval of the EM except und emergency and disaster conditions.
  • The AEM must work before, during, and after emergency incidents, and may be needed to work evenings, weekends, and holidays, and in inclement weather conditions during these incidents. 
  • Work schedules and locations are also subject to change. This class is FLSA exempt-administrative. 

 

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities 

 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE: Master’s level degree in relevant field and two years of relevant experience working within tribal communities. OR Bachelor’s Degree in relevant field and four years of relevant experience. OR AA in relevant field and six years relevant experience. OR High School Diploma and eight years of relevant experience.  Experience working with Native American communities is preferred. 3 - 5 years’ experience in progressively responsible emergency management, risk and safety duties is preferred. Knowledge of emergency management/disaster mitigation, preparedness, and response efforts. Operational understanding of Fire Science to aid as the Assistant Fire Marshal. Training/Education in Risk Management. Knowledge of Safety Principles. Must have an operational knowledge of the Incident Command System (ICS). 

 

Must demonstrate skills in:

Coordinating and executing emergency management/disaster mitigation, preparedness, and response efforts involving multiple departments and agencies. Experience functioning within an ICS lead position or above preferably during an activation, but at least for a full-scale exercise. 

 

Must have demonstrated ability to

Coordinate and execute emergency management/disaster mitigation, preparedness, and response efforts involving multiple departments and agencies; coordinate and implement volunteer programs; establish effective working relationships within Tribal Government, as well as the EM and other agencies; and respond before, during, and after emergency incidents, which may involve working in inclement weather conditions. Additionally, important is having applicable aptitude to read, understand, and apply requirements from all levels and types of governments, while applying the principles of risk management. 

 

LANGUAGE SKILLS: Communicates with internal and external partners, management, coworkers, other Tribal employees, public safety, and emergency management personnel from other agencies regarding emergency management. Gives presentations to various groups. Trains administrative support staff and EOC users in the operation of the EOC equipment and tools. Trains CERT Program volunteers. Works directly with the State of Washington for plan direction and other Tribal departments to support the development and implementation of their plans and procedures. Represents the EM and the Tribe in various local and state committees. 

 

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY: Coordinates the preparation and implementation of the Tribe’s CEMP, Departmental Emergency Management Plans and Emergency Operational Plan updates and related procedures. Coordinates the administrative functions for emergency management related training and drills. Coordinates the administrative functions of the Tribes EOC and the Emergency Response Notification system. Plans, organizes, and directs the CERT Program and supervises the volunteers. Coordinates work activities, program functions, and special events with other departments, cities, and agencies. Resolves procedural, operational, and other work-related issues. Develops emergency management related policies, procedures, objectives, and plans. Conducts research and analyzes data related to the emergency management. Comprehends and applies written materials including the State plans, statutes, ordinances, reports, articles, and operating procedures. Learns job-related material in a classroom setting or on the job about emergency management.

 

CERTIFICATES, LICENSES, REGISTRATIONS: The completion of IS-100, 200, 700, 800, ICS-300 and 400, and Emergency Management Professional Development Series Certification or comparable certification. Must possess a valid Washington State Driver's License by hire date. 

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to stand, walk, and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

 

Responds before, during, and after emergency incidents, which may involve working in inclement weather conditions. Reviews the work products of others to ensure compliance with standard operating procedures and other standards/guidelines, provide training, and to participate in emergency management related activities. Operates a variety of standard office equipment for the Emergency Response System. Moves classroom equipment and materials using a handcart/dolly. Lifts and carries objects such as projectors and screens for distances up to 100 feet or more. Sets up and/or removes folding tables and chairs for classroom settings and various events. Participates in CERT activities. Meets scheduling and attendance requirements. 

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock, explosives and vibration. The noise level in the work environment is usually moderate to loud.

 

DRUG FREE WORKPLACE: The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace policy.

 

INDIAN PREFERENCE:  Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

 

TO APPLY: Submit application packets including a resume and cover letter to apply@squaxin.us  Contact Human Resources for more information: 360-432-3865.