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South Puget Intertribal Planning Agency

3104 SE Old Olympic Highway
Shelton , WA
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Data and Systems Coordinator, Health and Wellness Programs, County Services Coordinator (Pierce and Kitsap County Sites), Health and Wellness Programs Manager

South Puget Intertribal Planning Agency
Shelton, WA Full-time
Posted on October 21, 2018

Health and Wellness Programs Manager

 

Department:  Programs                                                 

Reports To: Executive Director

FLSA Classification:      Exempt

Wage Range:   11/12

 

Position Summary:  Under the direction of the Executive Director and/or Deputy Executive Director, the Health and Wellness Programs Manager is responsible for the overall management and supervision of Health and Wellness programs such as CDC cancer programs, disease prevention, and AOA Elder programs which support consortium Tribes in increasing the levels of wellness and promoting preventative care for their members. Employees who are successful demonstrate a positive, cheerful and fully engaged demeanor that actively promotes, in every action, the well-being and success of all SPIPA clientele and staff. Employees who are successful in this position are non-judgmental in the display of respect, cultural sensitivity, and fully collaborate with both all SPIPA clients and staff to ensure mutual cooperation, fairness, and trust. The position is located in the Intertribal Professional Center in Shelton, WA.

 

Major Responsibilities:

 

Program Management

Within the framework of SPIPA’s Vision, Mission, and Core Values:

  • Coordinate planning meetings and assist in the development, implementation, and evaluation of health and wellness programs serving tribal community members, in collaboration with the Planning Department.
  • Coordinate and assist in writing new and renewal grant proposals on behalf of health and wellness programs, in collaboration with the Planning Department.
  • Develop agency health and wellness program budgets and monitor corresponding Tribal budgets. Assist Tribes in developing budgets that successfully carry out scope of grants/contracts.
  • Provide technical assistance for Tribes and program staff for new and renewal SPIPA-based health and wellness programs, such as CDC cancer prevention programs and Administration on Aging Elder programs.
  • Ensure that program deliverables and reports meet funders’ criteria.
  • Develop procedures for each program and ensure compliance for site visits.
  • Coordinate the collection and analysis of data reported to internal and external stakeholders in compliance with rules and regulations.
  • Coordinate intertribal training on health and wellness programs as requested.
  • Work with staff, the Tribes, and program participants to ensure program effectiveness.
  • Maintain awareness of new developments and communicate opportunities impacting health and wellness programs as needed.

 

·        Staff Management and Development

  • Plan, prioritize, assign, supervise and review the work of staff involved in providing services through SPIPA’s Health and Wellness programs.
  • Participate in the selection of staff; provide or coordinate staff training, work with employees to improve job performance and correct deficiencies, implement disciplinary action as necessary.
  • Set goals and measurable expectations to assure alignment with agency mission and program deliverables.
  • Inspire trust, teamwork, and positive team relationships.
  • Other duties as assigned.

 

Abilities/Skills:

  • Knowledge of health and wellness programs management, including staff supervision and evaluation, program design and implementation, budget development and monitoring, and contract/grant administration.
  • Ability to work cross-culturally with Native American individuals and communities.
  • Capable of leading and interacting with a work team, providing a positive balance of support and leadership for program staff.
  • Problem solving and organizational skills for working on multiple projects concurrently using independent judgment and initiative.
  • Excellent writing, organizational, and oral communication skills required.
  • Basic understanding of statistical data gathering, interpretation and electronic reporting required.
  • Ability to work cooperatively and respectfully with internal and external stakeholders within program and SPIPA policies.
  • The ability to effectively build relationships with clients, staff, peers, and leadership is expected and regularly evaluated.

 

The Health and Wellness Programs Manager, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the agency’s Vision, Mission, and Core Values in accordance with all agency directives.

 

Qualifications:

Master’s Degree in health and wellness, social services or similar field and three years related experience working in health and wellness programs related to cancer programs, disease prevention, Elder health, and other similar programs. Three years of supervisory experience of subordinate employees, including setting, measuring, and evaluating performance expectations as appropriate to the qualifications of the subordinate. Served communities include children, adolescents, adults, seniors and/or families.  Or

 

A Bachelor’s Degree in health and wellness, social services or similar field and five years related experience working in wellness and prevention programs related to cancer programs, disease prevention, Elder health, and other similar programs. Three years or equivalent of supervisory experience of subordinate employees, including setting, measuring, and evaluating performance expectations as appropriate to the qualifications of the subordinate. Served communities include children, adolescents, adults, seniors and/or families

 

Physical Abilities: Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; occasionally lifting medium objects generally less than 25 pounds.  Occasional travel to conferences and other SPIPA or Tribal Community locations.

 

Salary/Fringe Benefits:  Compensation for this position has a range of 11/12.  Benefits include medical, dental, vision, life insurance and agency contribution to a retirement program.

 

Confidentiality:  This position will have knowledge of confidential personal information regarding others.  The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

 

Equal OpportunitySPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium Tribes, federally recognized Tribes or Alaskan Natives. Minimum qualifications must be fully met for all applicants to be considered for employment.

 

Drug-free Workplace: SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves.  This position requires successful completion of a pre-employment drug test.

 

To Apply:  Complete a SPIPA Employment Application form and send with a resume which includes three work-related reference and a cover letter describing how your qualifications make you a good fit for this position to:

 

Dolly Garcia - Human Resources Manager

South Puget Intertribal Planning Agency

3104 SE Old Olympic Hwy

Shelton, WA 98584

dgarcia@spipa.org

 

Applications must be received by 4 PM by Thursday, October 24, 2018.  First screening will occur on Monday, November 5, 2018.

 

Open until filled.

 

Data and Systems Coordinator, Health and Wellness Programs

 

Department:                    Programs

Reports to:                        Health and Wellness Programs Manager

F.L.S.A. Class:                    Non-Exempt

Salary Range:                   10/11

 

 

Position Summary:  The Data and Systems Coordinator is responsible for a wide variety of data coordination, data and systems evaluation, and program support for the Native Women’s Wellness and Comprehensive Cancer Control Programs (NWWP and CCCP).  Key aspects of these duties include responsibility for designing, coordinating and implementing a formative evaluation of the agency’s cancer prevention programs. This is accomplished by ensuring that all data received from the Tribal Navigators is accurately and timely entered into two databases so that the Data and Systems Coordinator can accurately mine the information to respond to specific queries that support the programs’ evaluation for efficacy.  SPIPA cancer programs are an intertribal project primarily funded by a Center for Disease Control (CDC) 5-year grant. The position is located at the Intertribal Professional Center on the Squaxin Island Reservation near Shelton, WA.

 

Responsibilities:

 

The dynamic nature of this position and the varied duties require an individual who can multi-task and prioritize from the many duties listed below and others as assigned:

 

  • Design and implement assessment tools and survey instruments to develop both qualitative and quantitative bodies of data.
  • Capture meaningful and accurate data, perform statistical analyses, and use results to drive continuous quality improvement.
  • Develop evaluation tools utilizing CDC evidence-based interventions.
  • Examine the potential scope of the Comprehensive Cancer Control Program and the Native Women’s Wellness Program, identifying the most relevant areas for producing meaningful outcome (and conversely identifying areas where the program is still developing and thereby not ready for outcome measurement).
  • Identify appropriate performance measures.
  • Design and coordinate implementation of data collection protocols.
  • Plan, implement, and maintain effective monitoring and evaluation systems (including databases and data collection instruments).
  • Develop and implement a provider assessment survey that will measure the tribal-based providers’ performance in delivering or offering screening to clients.
  • Establish baselines for performance measures by working with stakeholders to establish key questions, indicators, and potential data sources.
  • Perform an annual clinic data collection by developing data collection tools and instructions; collect data; analyze data and QI activities; display and distribute data; evaluate the measurement process and determine how to improve it.
  • Facilitate and ensure the timely, accurate, and complete reporting of patient data to the programs’ tracking systems; review aggregate data on at least a monthly basis or as requested to monitor and report on the achievement of program objectives.
  • Provide routine and scheduled assistance to Tribal Navigators to assure that women with abnormal breast and cervical screenings are receiving necessary follow-up in a timely manner.
  • Provide routine and scheduled communication with contracted providers to ensure that no patients are missed.
  • Assist the tribal-based clinic staff in appropriate client support care when appropriate, including providing information about cancer support groups, home care programs and Community Health Representatives.
  • Attend providers meetings as directed and facilitate solutions to any problem areas with providers to ensure appropriate timely referral and follow-up of women based on program protocols.
  • Timely respond to inquiries and invoices from outside provider referrals to get the necessary information to process payments including going to tribal sites and working directly with tribal navigators to achieve trusted outcomes.
  • Assist providers or outreach workers in getting the necessary paper work into the DSHS office for the Breast and Cervical Treatment Act for patients screening as positive for breast or cervical cancer.
  • Develop creative strategies and incentives to encourage appropriate clinic staff to complete screening tracking forms accurately and completely.
  • Set up and maintain confidential patient files.
  • Attend and provide support as directed at both NWW and CCC Programs outreach and education events with tribes and contracted partners.
  • Attend training opportunities as directed to stay current on screening and treatment best practices such as: medical billing, screening seminars, and oncology conferences specific to breast and cervical cancers.
  • Possess and exhibit a positive attitude, patience and willingness to work cooperatively with tribal navigators and others to assist in getting timely and accurate information.
  • Other duties as assigned within the NWW and CCC Programs.

The Data and Systems Coordinator, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the Agency’s Vision, Mission, and Core Values in accordance with all agency directives. The ability to effectively build relationships with clients, peers and leadership is expected and regularly evaluated.

 

 

Minimum Requirements:

  • Master’s Degree in Health/Medical, Social Sciences or closely related field with recent practical experience in statistical data collection is required by the grant funder. Degree with course work in medical terminology strongly preferred.
  • Three years’ work experience social/human/health services or general business including entry, evaluation, generation of, and management of data driven reports concerning health care issues;
  • Strong computer skills with at least three years of experience using data collection software.
  • Ability to work cross-culturally with Native American individuals and communities or similar diverse groups.
  • Knowledge of rural health and social services issues and programs preferred.
  • Excellent writing, organization, and oral communication skills required.
  • Ability to travel throughout SPIPA consortium tribal areas and to attend other pertinent events, as needed.
  • Must pass a background investigation including relevant criminal history, and a pre-employment drug test.
  • Valid driver’s license.

 

Physical Abilities: Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; lifting medium objects generally less than 20 pounds. Ability to safely operate a motor vehicle. Occasional travel required to consortium tribe locations and to selected conferences and trainings.

 

Salary/Fringe Benefits: $30.09 to $33.07 per hour depending on qualifications.  Benefits include medical, dental, vision, life insurance and agency contribution to a retirement program.

 

Confidentiality:  This position will have knowledge of confidential personal information regarding others.  The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

 

Equal OpportunitySPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium tribes, federally-recognized tribes or Alaskan Natives. Minimum qualifications must be fully met for all applicants to be considered for employment.

 

Drug-free Workplace: SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves.  This position requires successful completion of a pre-employment drug test.

 

To Apply:  Complete a SPIPA Employment Application form and send with a resume which includes three work-related reference and a cover letter describing how your qualifications make you a good fit for this position to:

 

Dolly Garcia, Human Resources Manager

South Puget Intertribal Planning Agency

3104 SE Old Olympic Hwy

Shelton, WA  98584

dgarcia@spipa.org

 

SPIPA application is available on line at spipa.org or by calling 360.426.3990.

 

Application screening begins November 5, 2017.  Open until filled.

 

County Services Coordinator (Pierce and Kitsap County Sites)

 Department:                           Workforce Development

Reports to:                              Workforce Development Programs Manager

F.L.S.A. Classification:             Exempt

Range:                                     10/11

 

Position Summary: The SPIPA County Services Coordinator, under the direct supervision of the Workforce Development Programs Manager, is responsible for the overall administration and operations of the SPIPA Tribes Assisting Native Families (TANF) County site locations (Tacoma and Bremerton). The County Services Coordinator supervises TANF/WFD Staff; oversees intake, case management, education and training activities, and program services to ensure appropriate service delivery and compliance with established standards in the SPIPA TANF Policy and Procedure Manual.  The County Services Coordinator is responsible for demonstrating the Mission, Vision, and Core Values set by the SPIPA Board of Directors. The position is located at the Pierce County site office in Tacoma, WA.

 

Responsibilities:

  • Provide oversight for day-to-day management of TANF/WFD sites.
  • SPIPA point of contact for all county site vendors and responsible for maintaining a working file to include contact information, schedules, routines and contracts, if applicable
  •  Supervise all TANF/WFD Case Management services and client activities at the county TANF sites.
  • Approve intake files for eligibility; participate in 60 month reviews and perform fraud investigations; make recommendation/referrals to the Workforce Development Programs Manager.
  • Process Hardship Exemptions to the 60-month time limit and make recommendations for approval/denial to the Workforce Development Programs Manager.
  • Review, cross check and approve/return all client related paperwork for compliance and accuracy.
  • Perform internal auditing of program expenditures related to client services and county programs.
  • Work with the Case Management QA/QI to ensure quality case management activities at each site are in line within the TANF Policy and Procedures Manual.
  • Work with the Case Management QA/QI to develop individual staff case management training plans.
  • Work with the Case Management QA/QI to maintain case management standards at each site.
  • Work with the Case Management QA/QI to ensure case management files and TAS information meet TANF program standards.
  • Conduct regular site level staff/case management meetings at TANF/WFD sites to resolve local case management issues including conflict resolution.
  • Work closely with Tribal community and/or local community staff in other programs; attend community meetings as needed.
  • Ensure and maintain quality customer service at the TANF/WFD sites.
  • Other duties as assigned.

 

Supervisory Requirements:

  • This position directly supervises Case Manager(s), Program Assistant(s), Intake Specialist(s), and Youth and Family Support.
  • Participate in staff selection, training and professional development; evaluates staff work efforts and work products.

 

Minimum Requirements:

  • Bachelor’s Degree from an accredited university in Education, Business Administration, Social Work or related field with three years supervisory experience in related work with low income populations, or
  • Associates Degree in Education, Business Administration, Social Work or related field with five years supervisory experience in related work with low income populations.
  • Three years case management experience is preferred (may substitute related work).
  • Working knowledge of TANF or comparable Program.
  • One-year experience working in a Native American community preferred.
  • Ability to communicate clearly verbally and in writing.
  • Strong computer skills with three plus years’ experience using Microsoft Office or similar software. 
  • Ability to work effectively, independently or cooperatively with others.
  • Ability to maintain confidentiality and demonstrate good conflict resolutions skills
  • Valid driver’s license and proof of automobile insurance.
  • Negative results to a pre-employment drug test.
  • Successful completion of a background investigation, including relevant criminal history.

 

Physical Abilities: Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read  and comprehend reports and data; occasionally lifting of medium weight objects generally less than 25 pounds.  Frequent travel to other SPIPA or Intertribal locations.

 

Salary/Fringe Benefits: Compensation for this position has a starting range of $30.09 to $33.07 per hour (based on a 37.5 hour week). Benefits include medical, dental, vision, life insurance and agency contribution to a retirement program.

 

ConfidentialityThis position will have knowledge of confidential personal information regarding others.  The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

 

Drug-free Workplace: SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves.  This position requires successful completion of a pre-employment drug test.

 

Equal OpportunitySPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium Tribes, federally recognized Tribes or Alaska Natives. Minimum qualifications must be fully met for all applicants to be considered for employment.

 

To Apply:  Complete a SPIPA Employment Application packet and send with cover letter stating why you believe your qualifications make you the best fit for this position and resume including three work related references to:

 

Dolly Garcia - Human Resources Manager

South Puget Intertribal Planning Agency

3104 SE Old Olympic Hwy

Shelton, WA 98584

dgarcia@spipa.org

 

SPIPA Employment application is available online at http://www.spipa.org under Agency & Job Opportunities or by calling (360) 426-3990

 

Application screening will begin, November 5, 2018.

 

Open until filled