Part-Time Receptionist/Administrative Specialist I
Part-Time Receptionist/Administrative Specialist I
Essential Functions:
Responsible for a variety of communications and administrative tasks
supporting LOTT Clean Water Alliance and the WET Science Center, including but not
limited to:
• Serve as primary greeter and initial point of contact for visitors to LOTT’s Regional
Services Center, which houses the WET Science Center, assisting visitors with signing
in and directing them to correct destination.
• Support WET Science Center visitors, offering scavenger hunt games and prizes, and
interacting with visitors of all ages to facilitate a positive and welcoming experience in
the science center.
• Answer inquiries from the public and LOTT staff, or direct inquiries to appropriate staff
member or resource.
• Answer multi-line telephone system, route calls, accurately record messages, and
ensure appropriate staff members receive messages and inquiries.
• Provide general administrative and clerical support such as proofreading, data entry, and
making copies.
• Check out resources like vehicles and visitor key cards for staff use.
• Open, sort, and route incoming mail.
• Perform other duties as assigned.
Individuals in this position work in a public reception desk environment that is often noisy
and subject to frequent interruptions. Interactions with children and adults of all ages are an
essential part of this position. Work may require sitting, standing, data entry, word
processing, and performing other tasks for extended periods.
Individuals in this position are not employees of LOTT. LOTT contracts with Professional
Temp Staffing Agency for this temporary position.
Contacts: This position has daily, frequent contact with LOTT staff and the public, including
children, families, and large visitor groups. Some contacts with the public involve dissatisfied
customers or other challenges. Individuals in this position must communicate with tact,
clarity, and professionalism.
Accountability: Individuals in this position are accountable for punctual and reliable
attendance, providing high quality customer service, and for the timely completion,
accuracy, and quality of assigned tasks.
Qualifications:
• Welcoming, friendly demeanor
• Strong team player
• Strong communication skills for a variety of audiences
REVISED 6/2019
TEMPORARY RECEPTIONIST/
ADMINISTRATIVE SPECIALIST I
• Calm and flexible when facing changing conditions
• Punctual and reliable attendance
• Function well independently
• Ability to shift between tasks according to changing needs and priorities
• Proficiency with multi-line phones
• Proficiency in the Microsoft Office suite, including Outlook, Word, and Excel
• Knowledge of standard office principles, procedures, and practices
• Ability to understand and follow verbal and written instructions
• Ability to interact positively in a variety of situations with diverse individuals, using tact,
patience, and courtesy to maintain effective public relations
• Contribute to a supportive, productive, and positive workplace
Experience/Education: High school graduation or equivalent required; experience
performing reception and administrative duties is preferred; experience working with the
public and a variety of age groups desired.
Deadline for initial consideration: 5pm, 8/16/2019 Position open until filled.