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Finance Specialist (2 vacancies) - Accounts Payable - The Foundation for City College -

City College of New York   New York City, NY   Full-time     Finance
Posted on May 16, 2024
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JOB TITLE: Finance Specialist (2 vacancies) – Accounts Payable – The Foundation for City College

JOB ID: 28432

LOCATION: The City College of New York

REGULAR / TEMPORARY: Regular

POSITION DETAILS 

The mission of the Foundation for City College is to provide access to educational and research excellence, particularly to students who might not otherwise attend a senior college. Private gifts have the power to advance higher education, which transforms lives and communities, and the Foundation strives to enrich the City College experience for students, faculty, and staff. The Foundation staff work in collaboration with the President of The City College of New York to raise significant financial support from private sources, and to steward the Foundation’s assets while serving as advocates for the College.

The Foundation supports a variety of programs at City College, including named professorships, advanced research operations, innovative programs leading to increased student success and campus-wide wellness opportunities, workforce development initiatives, and special programs and lectures that bring some of the nation’s top intellectuals to the campus.

The vision of the Foundation for City College is to be the steward of The City College of New York through the Foundation’s position as advocates for the College’s endowment and to serve as a leader in accountability, stewardship, and overall commitment to excellence.

The Finance Specialist will report to the Director of Accounting and will work closely with other members of the Foundation Finance team. In addition to the CUNY Title Overview, the Finance Specialist duties include but are not limited to the following responsibilities:

  • Perform general accounting functions, including, but not limited to accounts payable, general ledger, and adjusting journal entries
  • Record expenses using ProcessMaker and Blackbaud Financial Edge Accounting software
  • Reconcile batch uploads to ensure accuracy in both systems
  • Prepare, compile and maintain monthly reconciliations supporting the financial statement
  • Review and perform functions with, Foundation credit card accounts, Merchant Services, Payroll deductions, monthly bank reconciliation, and fee charges for donations
  • Assist with the operations associated with year-end procedures, annual audits and other financial functions
  • Maintain accuracy of charges, credits, payments and refunds
  • Review miscellaneous cash receipts entries for proper coding and agreement to bank deposits
  • Support the Accounting Director to improve internal controls and streamlining processes
  • Responsible for creating a culture of data quality by following and establishing quality assurance protocols, processes and documentation
  • Responsible for the accurate maintenance of vendor information, including W-9s, and assisting with annual 1099 preparation and filings
  • Assist with the timely reconciliation of all Foundation for City College credit card activities
  • Ensure proper authorization and documentation for payments, including correct coding of disbursements across various funds       

QUALIFICATIONS 

Bachelor’s degree and four years’ related experience required.

(Campus-specific qualifications, if necessary)                  

CUNY TITLE OVERVIEW

Coordinates financial matters for a program or department under management direction. 

  • Maintains financial accounts for income and spending; administers the allocation of funds 
  • Analyzes spending, income trends and usage to recommend improvements 
  • Manages the collection of revenue and accounts receivable 
  • Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections 
  • Monitors the financial condition of operating centers to ensure efficient use of resources 
  • Performs ad hoc reporting and analysis as necessary 
  • May supervise subordinate staff 
  • Performs related duties as assigned. 

CUNY TITLE 

Higher Education Assistant     

FLSA 

Exempt                                         

COMPENSATION AND BENEFITS 

Salary range: $75,465-$86,645. Salary commensurate with education and experience. 

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.                  

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

- Go to www.cuny.edu and click on "Employment"

- Click "Search job listings"

- Click on "More options to search for CUNY jobs"

- Search for Job Opening ID number: 28432

- Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.         

CLOSING DATE                                                                                                                                                             June 28, 2024.