HR Assistant / Payroll SpecialistBank of the Pacific
HR Assistant / Payroll Specialist
Aberdeen Admin Statement of Hire: At Bank of the Pacific, we are committed to delivering memorable service beyond the customer's expectation, to include both external and internal customers. We consistently demonstrate our values through teamwork, open communication, integrity, honesty and respect for others. Additionally, we will maintain a professional appearance through dress, conduct and an orderly work area. A successful candidate will possess these qualities and be enthusiastic, professional and of high ethics. They will embrace our Mission, Vision and Values and actively contribute to our success. Job summary: Processes all data pertinent to payroll processing, including supporting documentation, tax payments, audit trails and permanent Employee Records. Provides clerical, technical and administrative support to develop and administers programs, procedures, and plans used in carrying out the Bank's human resource policies.
Responsible for the co-ordination of the payroll function. Maintains payroll operations by following policies and procedures, and reporting needed changes. Payroll processing includes but not limited to: special bonus payrolls, accurately inputting payroll data, verifying and transmitting payroll, auditing payroll, and processing needed corrections. Monitors accruals for accuracy. Responds to and reviews wage garnishments and levies in an accurate and timely manner. Reconciles quarterly Tax Register. Trains and assists staff with use of the HRIS system. Responds in an exemplary manner to all questions and requests for assistance from Bank staff and management, building team and personal relationships to promote the best interests of Bank of the Pacific. Ensures timely completion of all required reporting. Processes Workman's Comp Claims.
Responsible for Pre-Onboarding including: Job-Postings, both Internal and External, including advertisements when needed. Work with Personnel Services to secure Temporary help when needed. Set-up new hire files, ensuring files are complete with proper documentation. Assists in the implementation of personnel policies and procedures. Prepares personnel and management reports as needed. Ensures HRIS system is utilized to potential, updating and developing as necessary to meet department and bank needs. Ensures that appropriate documentation is attained and kept in compliance with applicable employment laws and internal policies, including but not limited to FLSA, FMLA, ADA, and Affirmative Action. Maintains employee confidence and protects payroll operations by keeping information confidential. Serves as support in the Human Resources team and performs other job related duties and projects as assigned. Maintains technical knowledge by attending educational workshops; reviewing publications. Travels to other Bank locations as needed to perform job duties.
All employees are accountable for compliance with all laws, regulations and adherence to established internal controls and procedures when performing their job duties. Each employee is expected to be familiar with the legal and regulatory requirements and internal controls affecting his or her job responsibilities. It is the affirmative duty of each employee to carry out these responsibilities at all times in a manner that complies with all applicable legal and regulatory requirements and internal controls. All employees shall be responsible for communicating upward, problems in operations, noncompliance with the code of conduct, or other policy violations or illegal actions. Employees must participate in required training on pertinent compliance laws and regulations as required by the Bank of the Pacific. All employees will be committed to maintaining a high level of compliance with the Bank Secrecy Act and Anti Money Laundering, USA Patriot Act and Financial Record-keeping regulations recognizing that all three acts are important tools in federal efforts to combat organized crime, terrorism and drug trafficking.
Education / Experience:
High School Diploma or equivalent. AA Degree Preferred. Three to Five years professional work experience. Prior payroll processing experience preferred.
Skills / Knowledge / Abilities:
Ability to use standard office equipment including demonstrated experience using Word and Excel for Windows. Ability to meet multiple deadlines and priorities with minimal supervision. Ability to organize, plan, and prioritize daily workload. Proven adaptability to Technology. Initiative and leadership abilities. Must have proven team building skills and the ability to build strong, positive relationships with diverse employee base. Ability to organize and schedule work flow. Excellent communication skills, maintains high levels of confidentiality.
Working Conditions / Environment / Potential Hazards:
Work is normally performed in climate controlled office environment, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gas is very limited. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.). No known environmental hazards are encountered in normal performance of job duties. Must provide Valid Washington driver's license.
Work involves standing and walking for brief periods of time, but most duties are performed from a seated position. Work may include occasional pushing, pulling, or carrying objects weighing up to 20 pounds such as files, documents, and computer printouts. Work normally requires finger dexterity and eye-hand coordination to operate computer keyboard at an advanced skill level.